Day of Coordination / Month-Of Coordination
by Velvet Rope Events & Co.
The most sought after VRE & Co. Service!
Designed for the hands on couple who has already booked vendors and planned the wedding but need someone to manage the month of, and day of details. As experienced and reputable planners, we want to be prepared for the day of the event.
This means conducting and coordinating all details the month prior to the wedding to ensure that when the day finally arises, everyone including vendors, venues, clients, and bridal party & family are on the same page.
Having an event coordinator on the day of your wedding will allow you,
as well as your family and friends, to be free from the last minute details that may inevitably arise. Velvet Rope Events & Co. cannot stress enough the importance of having a Certified Wedding Coordinator to assist you with your wedding.
This is one of our most sought services! Here are some examples of the main services covered.
- One Initial Consultation
- 1-2 Meetings 6-8 weeks prior to wedding to review all contracts and create wedding day timeline
- Unlimited emails and phone calls up to 1 month prior to event date
- Reminder Planning Checklist
- Creation of detailed day of timeline and production schedule
- Vendor Confirmations of agenda, timeline & addresses
- Supervision and direction of Rehearsal, Ceremony Setup & Reception Setup Ceremony Rehearsal
- Detailed itinerary outlining final timeline to be distributed to Vendors, Venue, Couple 2 weeks prior to wedding day
- Day Of Wedding onsite direction of Ceremony & Reception, Vendors, Logistics, Bridal Party, Family, Guests & Last Minute Changes
NOTE: VRE & Co. Start time begins in the morning managing all vendors, arriving at ceremony site early to oversee setup, moves on to reception to oversee setup and flow of the event and finishes shortly after late night station has been announced and all small personal items have been packed and organized (see details below) - Supervision for your pre-ceremony departure (1 planner to coordinate departure for ceremony at each location) * (optional, see below for additional details and fees)
- Supervision for your off-site photo shoot ** (optional, see below for additional details and fees)
- Over see set-up for ceremony & reception venue: centerpieces, place cards, menus, programs, favours, receiving line, guest seating, floor plan etc
- Oversee Setup & Take-Down of typical small items such as receiving line guestbook, favours, seating chart, toasting flutes, cake cutting knife set, menu cards, placecards, votives and any small DIY items such as picture frames, welcome sign, bar sign, small votives etc.
NOTE: We are not in charge of physically setting up or taking down any large scale decor, centerpieces, floral arrangements, Head Table Decor and candles scapes or large DIY items. Please see Event Setup for additional decor setup & takedown, this entails additional time and work, a secondary assistant may be required depending on guest count and/or amount of setup needed for your event. Fees starting at $495.00. - Coordinate any vendor logistics and remaining payments
- Coordinate receiving line
- Coordinate & Cue introductions & entrances
- Oversee proper management of gifts
- Coordinate & cue reception program (speeches, slow dances, traditions, entertainment, cutting of cake, slideshow, garter & bouquet toss etc.)
- Coordinate & cue MC, DJ, entertainment, Photo/Video, Speakers, Venue/Catering etc.
- 1 Lead Planner & 1 Coordinator
- Use of wedding day emergency kit
- Is there something additional you would like to add? Our team can handle it!
Celebrating 14 years of passion of the wedding planning industry!
Please enquire immediately for your date. Limited dates available for 2023. Welcoming bookings for 2024-2025 season.
Connect with our team to set up your complimentary initial consultation! LET’S CONNECT!
Referral Discount: Please inquire about our referral discount if we have been referred or recommended by a previous client, family or friend! 10% off
* (Optional) Supervision of Pre-Ceremony Departure (commencing 1 hour prior to departure) at client residence / hotel will incur an additional fee.
** (Optional) Supervision of off-site photo shoot (meaning non ceremony or reception location) will incur an additional fee.